Gym Management Software

Revamp your gym capabilities and level-up your brand with Karmasoft management software

Automate and streamline your core processes with an intuitive gym management software solution

Assign tasks to employees, process payments, manage inventory, and more - all from one accessible, centralized place

Connect with your gym members

Keep track of clients in one place:

  • Segment your clients with custom tags assigned automatically based on their last purchase.
  • Get great insight into every client, including attendance history, sales and more.
  • Create marketing lists based on custom tags; get feedback from your gym members with surveys; track responses and follow-up quickly and easily.
  • Manage tasks, keep clients-focused communications and nurture your customer base to grow your gym.
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"The software helped me to save lot of time which otherwise was spent on managing the students packages, sign ups, attendance etc."
Sarbjeet K. - Owner at Wellness Studio

Accelerate your sales with all-in-one gym management software

Leverage the flexibility of Karmasoft to boost your sales and brand online:

  • Create different types of memberships, packages, gift certificates to streamline your gym memberships and offer your clients the best experience.
  • Leverage flexible recurring billing with direct payment and increase your monthly cash flow.
  • Launch your e-commerce store in seconds and provide clients with an opportunity to buy your products anywhere and from any device.
  • Drive more bookings and sales with our free custom brand-focused mobile app: allow your clients to easily book classes, make purchases, redeem gift certificates, and more.
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Automate gym marketing

Market across channels‍, deliver a strong message to your potential & go-to clients and increase customer retention with a gym management software:

  • Boost member retention with automated email alerts; re-engage your clients on birthdays, anniversaries, and other life events.
  • Automate social media posts and SMS notifications.
  • Embed schedules on your Facebook business page, so the members could book lessons right there.
  • Create custom email campaigns and send special offers to different customer lists right from your dashboard.
  • Integrate Karmasoft with Zoom and other streaming services.
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Keep track of gym performance

Keep track of your gym performance and development to identify aspects of your gym requiring improvements, and find solutions based on actual statistics:

  • Get flexible sales reports break down into a variety of parameters, such as date, product, workshop, coupon, and more.
  • Get access to clear and exportable payroll reports for your staff and instructors; set, manage and export payroll data within one place.
  • Get with insights on the most effective marketing campaigns, new gym members acquired, returned clients and more with Karmasoft detailed marketing reports.
  • Track all activities within your gym for a given period filtered by student, staff and sales.
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Get started with Karmasoft gym management software

Sign up now, it only takes 3 minutes

Manage schedules and staff easily

Make scheduling and staff management easier with Karmasoft gym management system:

  • Use customized portals for your gym staff to manage calendars, see work history, and book gym members into classes.
  • Keep your staff scheduling in sync: manage class substitution requests via email and update schedules with one click and automatically.
  • Store, calculate and track instructors & staff payroll, analyze attendance and history with secure permissions access.
  • Analyze your team performance with data reports on sales, marketing and more.
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Automate your operations and increase business efficiency when running a gym

with smart sales, marketing and staff management tools that will help you grow

Benefit From Our Built-In CRM System
With Karmasoft, you get clear statistics and insights on new, returning and former gym members. Leverage the data to convert new visitors into customers, boost the retention rate and increase sales.
Boost Team Productivity
With Karmasoft you are able to minimize manual and time-consuming tasks, allowing your staff to access the information they need to get the job done.
Grow Your Revenue Streams
With flexible and accessible reports in real-time, Karmasoft gym management software helps you to spot potential blockers to growth and make data-based decisions to reach your business goals.
"Their support is amazing and we at our studio Yoga Spot love to use this software."
Gary Pekerman - Founder at Yoga Spot

What clients say about Karmasoft?

"Karmasoft is easy to use, and you can learn 'on the fly.'Though I initially chose Karmasoft because of its low cost, I have stayed with Karmasoft not only because it works well, but also because of the people who are behind it. Try it for yourself!"
Mike Morris - Studio Owner at Hot House NH
"I am not a 'techie' and Karmasoft is a perfect fit for my boutique studio's online needs. The scheduling software is very clear and easy to use and the support offered is fantastic. Highly recommended for any studio that needs to go digital and also needs to keep that process as uncomplicated as possible!"
Pam Flynn - Studio Owner at Shakti Yoga & Barre
"I am a former Mindbody client. Thank goodness for Karmasoft! My clients are grateful for the easy navigation and I am grateful for the one on one assistance from the staff. Accessibility is key! If I have an issue, Karmasoft has a solution. And the timing is on point."
Nancy Clauson Kraut - Studio Owner at Nancy’s Yoga Home

Tips and Solutions

How to Negotiate a Lease for your First Fitness StudioYou have your ideal studio in mind. Can you picture the grand opening day? Crowds and crowds of people walk into your gym to achieve their own fitness goals. Oh, and the memberships! Can you imagine everything coming together after you lease your first fitness studio? Wait! How do you negotiate your lease for your first studio, you may ask?Read more
How to Market your Yoga Studio: Connecting your Business with More CustomersFor your yoga business to be the best it can be, you must know how to market your yoga studio. If you don’t, then your business may suffer. For many of you, knowing how to market your yoga studio may be intimidating; however, it doesn’t have to be, especially with online marketing and websites.Read more
How to Build a Cohesive Team that Shares your VisionNo matter the size of your fitness/yoga business, building a cohesive team that shares your vision is critical. You must build a team that shares your vision or you'll have a difficult time achieving this vision.Read more

Frequently Asked Questions

No. No commitment or contract is required, you pay monthly and can cancel anytime without penalty.
We do not charge per user/login. Every package includes unlimited users and data. Our prices are all-inclusive.
Karmasoft client and staff portals are designed to automatically adjust to any device. Simply sign in to your account with any mobile or tablet browser and you're all set. The Studio portal is designed to work on desktops, laptops and tablets.
Yes. We will convert your data from your previous system or from a well structured spreadsheet. We can import data from almost any source. Data conversion is always free.
Yes. We offer free support and staff training to get you started. We know you are busy, and we are happy to help anytime you need us. Free of charge, of course.
Karmasoft gym management software is available from anywhere with an internet connection. There’s nothing to install, all you need is a web browser. We recommend the latest commercial versions of Chrome, Safari or Firefox.

Transform your gym with Karmasoft management software

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